Setting Up Outlook on Windows

Microsoft Outlook is the main email service used on-campus. Whether you are using Outlook version 2016 or 2019 on your Windows computer, these steps should prove useful for you.  

Setting Up Outlook

If you log into a campus computer with your credentials, you should only have to open Outlook and click through the setup prompts. It should automatically recognize and populate the required fields with your email address. 

If asked for a username, be sure to use, which is usually different than your school email address. See the article Why Does Outlook Show Two Different Emails? for more information.


Changing the Office theme

1. Open Outlook

Open Outlook

2. Select File


3. You will have the following options: 

  • Select Office Account to change settings for all computers attached to your account. 
  • Select Options to only change settings for the computer you are using.  

account settings


Applying stationary or backgrounds to a message

1. Select File


2. Select Options


3. Select Mail


4. Under Compose messages, select Stationery and Fonts
Compose messages

5. On the Personal Stationery tab, select Theme

Personal Stationery

6. Once inside the Theme Window, make any changes as desired. When finished, select OK.

Theme Window


Setting an automatic reply for when you are out of office

 This feature requires a Microsoft Exchange Server account.

1. Select File


2. Select Automatic Replies

Automatic Replies

3. Select Send Automatic Replies

Send Automatic Replies

4. In the window that appears, choose the options you would like to use. 

Send automatic replies


Inserting a picture into an email

1. Select the New Email button to create a new message. 

New Email

2. Select Insert


3. Select Pictures in the Illustrations section.


4. Depending on your needs, go ahead and select any of the following: 

  • Pictures
  • Online Picture
  • Shapes
  • Smart Art
  • Chart
  • Screenshot

5. Follow the given prompts, and then type and send your email as you normally would. 

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Article ID: 11741
Mon 10/24/22 1:19 PM
Wed 2/22/23 9:57 AM

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