You can archives files manually and automatically in Outlook. Sometimes you will need to archive old files in Outlook in order to make room for new files while keeping the old ones accessible.
Manually Archiving Files
1. Open Outlook.
2. Select File.
3. Select Info.
4. Under Tools, select the Mailbox Cleanup... option.
5. A window titled Archive will appear. Select Archive this folder and all subfolders. Select the folder from which you would like to archive emails.
6. Select which date you would like to begin archiving on the dropdown calendar next to Archive items older than:. For example, if you want to archive all emails from before February 3, 2019, you would select 2/3/2019. Set the date according to your needs.
8. Click the Archive file, then select OK.
9. Verify that your files have been archived by checking the left column of the Outlook app for an Archives folder under the inbox and other folders.
Automatically Archiving Files
1. Select File.
2. Select Options.
3. Select Advanced.
4. Select AutoArchive Settings.
5. In the window that appears, check the Run AutoArchive every box, then use the up-and-down arrows to select the time interval that you would like to use.
6. Choose the location of your archive.pst file. This is the location where the archived emails are stored.
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