General Microsoft Bookings Information

What is Microsoft Bookings?

Note: This is the Shared version of Bookings. Click here for "Bookings with Me"

Microsoft Bookings is a scheduling tool that makes managing appointments easier.  It's a web-based booking calendar and integrates with Outlook to optimize your staff’s calendar and give your customers flexibility to book a time that works best for them. 

It lets you track, manage and organize your team's appointments and calendars all in one place. It also includes email and SMS text notifications that can reduce no-shows and enhances customer satisfaction. Your organization saves time by minimizing the repetition of scheduling tasks. With built-in flexibility and ability to customize, Bookings can be designed to fit the situation and needs of many different parts of an organization.  

Here are examples of how it may be used: 

• Faculty Office Hours
• Scheduling small group events
• Coordinating meetings with external users

Who can use Microsoft Bookings to book an appointment?

Anyone, including external users, can use MSFT Bookings to book an appointment. 

Who can create Microsoft Bookings calendars?

All currently contracted employees can fully utilize Bookings, including student employees.

How do I access Microsoft Bookings?

You can access Bookings by going to book.ms and signing in with your BYU-Idaho credentials. It is also located in the Microsoft Apps list from Microsoft 365 on the web. 

Known Flaws/Workarounds

• Personal Bookings caters to the time zone of the one making the appointment, and not the owner of the Bookings page.
  • A workaround for this is to create a Shared Bookings page.

Helpful Resources from Microsoft

• Microsoft Bookings behind the scenes
• Microsoft Bookings
• What is Bookings?
• A new, more powerful, and customizable Microsoft Bookings is here