Campus printers can often be used to scan in documents to your computer, or even directly to OneDrive or Sharepoint. When scanning a document, place your document in the top document feeder (or other designated location on the printer). If you are printing something one sided, ensure that the text side is up, or it will scan the blank side. See image for assistance.
Following are instructions on how to do each type of scan.
| IMPORTANT NOTE: If this will be your first time scanning, you will get a message on the printer that says “Authorization Required”, and you will receive an email from Pharos Cloud saying “Authorize Access to Document Storage Provider”. Follow the instructions in the email to grant Pharos Cloud authorization with Office 365 to allow documents to be stored. For a step-by-step guide to granting that authorization, click here. |
Scan a Document to Email
Scanning to Email Automatically
To scan your document to an email, follow these steps:
1. Log in to the printer
2. Press "Scan Document", review scan settings, and press "Done"
3. In the next screen, select "Email."
| IMPORTANT NOTE: If this will be your first time scanning, you will get a message on the printer that says “Authorization Required”, and you will receive an email from Pharos Cloud saying “Authorize Access to Document Storage Provider”. Follow the instructions in the email to grant Pharos Cloud authorization with Office 365 to allow documents to be stored. For a step-by-step guide to granting that authorization, click here. |
4. Fill out the requested fields (To, subject, and message) and press "Scan Document"
5. Return to the printer and follow the prompts to finish the scan
6. An email with your scan should come through within a few minutes. Check your email to find the scanned document.
Scanning to Email Manually
1. Log into the printer.
2. Touch More Device Functions.
3. Touch Scan to Email.
4. Insert your document into the scanner.
5. Enter destination (“To”) email address.
6. Press Send.
Scan a Document to OneDrive
To scan your document to OneDrive, follow these steps:
1. Log into the printer
2. Press "Scan Document", review scan settings, and press "Done"
3. In the next screen, select "OneDrive"
| IMPORTANT NOTE: If this will be your first time scanning, you will get a message on the printer that says “Authorization Required”, and you will receive an email from Pharos Cloud saying “Authorize Access to Document Storage Provider”. Follow the instructions in the email to grant Pharos Cloud authorization with Office 365 to allow documents to be stored. For a step-by-step guide to granting that authorization, click here. |
4. Select the folder where you want the scan saved, including creating a new one if so desired
5. Select "Scan Document"
You should get a confirmation that the scan request was submitted. From there, you can access the document anywhere you normally access OneDrive.
Scan a Document to Sharepoint
To scan your document to Sharepoint, follow these steps:
1. Log in to the printer
2. Press "Scan Document", review scan settings, and press "Done"
3. On the following screen, select "Sharepoint"
| IMPORTANT NOTE: If this will be your first time scanning, you will get a message on the printer that says “Authorization Required”, and you will receive an email from Pharos Cloud saying “Authorize Access to Document Storage Provider”. Follow the instructions in the email to grant Pharos Cloud authorization with Office 365 to allow documents to be stored. For a step-by-step guide to granting that authorization, click here. |
4. Navigate to the folder or location you wish to save the document to
5. Select "Scan Document"
You should get a confirmation that the scan request was submitted. From there, you can access the document anywhere you normally access Sharepoint.
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