Who can host events on campus?
- Any campus group (Academics, Activities, BYUI YSA wards and stakes, etc.) can host events on campus without CES approval.
- Non-campus entities (i.e. wedding receptions, local music recitals, local company Christmas parties, Center Stage concerts, forum speakers) need either campus approval or even CES approval.
- You can make your request through the University's Scheduling Office at (208) 496-3120 or scheduling@byui.edu.
What do I need to host an event?
- There are a few things you will need to prepare before you can make any reservations.
- Pick a primary and secondary contact for the event.
- Plan a date and time. Be sure to include the time for your event as well as time for set up and take-down.
- Take a look at the University's food policies.
- Determine the number of approximate attendants.
- Make a list of needed resources and the amount: A/V equipment, A/V technician support, tables, chairs, garbage cans, etc.
- Now you can contact the Scheduling Office with all the details at (208) 496-3120 or scheduling@byui.edu.
- Before the event, please refer to these guidelines and tips.
- Make sure to verify your confirmation information is correct. Also, make note of your Event Coordinator as they will be your contact.
- Review the policies and guidelines included in your confirmation.
- Order your catering through the University.
- Keep event changes to a minimum. If necessary, contact your Event Coordinator with updates and questions.
- No changes can be made within 48 hours of the event.
- If you need to cancel your event, please notify the Scheduling Office and your Event Coordinator.
- On the day of your event:
- An Event Coordinator will contact you at the event and be your contact throughout.
- Conduct your event as planned and scheduled. Use only the space and resources you have requested during your scheduled time.
- Feel free to provide feedback to your Event Coordinator or fill out the Event Management survey at www.byui.edu/eventservices
How much will my event cost?
- Campus groups have access to the venue and equipment for no cost.
- Off-campus groups do pay to rent but the costs will vary depending on the venue and space being requested. For example, the Manwaring Center Little Theater is in the $500-$750 range for a half day.
- Off-campus groups can also order from catering for a discounted rent price but the minimum amount of catering to qualify for the discount will change depending on what the venue and space is.
Who do I contact for questions?
- In your confirmation, you received your Event Coordinator and/or Student Event Coordinator's information. They will be your primary contact.
For more information, check out the Event Coordinating website or the attached PDF shown on the right-hand side of the screen.