Canvas Commons

Document Last Update: August 3, 2021

Product: Canvas Commons

Product Name

Canvas Commons
Vendors' description of the product
Canvas Commons is a Learning Object Repository (LOR), where instructors can easily share and find Open Educational Resources (OER). Canvas Commons is available in the menu on the Dashboard when you first log in to Canvas.
Requester intended use of the product. What will the tool accomplish? What benefits the university, students, and others?
Canvas Commons allows educators to find, import, and share resources. Commons allows Canvas users to share learning resources with others as well as import resources into a Canvas course.
ASE Product Report Card
Product Report Card URL
Installation Type
Only one will apply
  • Approved - Campus
  • Approved - Online
  • Approved - Campus & Online
  • Semi Approved - Individual only 

approved- campus

Tool Information

Communication Path
Communication paths for product changes and emergencies,…
  • When do the owner, stakeholders, employees and students need to be notified?
  • Path for back end issue - upgrades, bugs, ...
  • Path for Interface issue - upgrades, bugs, ...
  • Emergencies (major, minor)

Involved in determining this - Corey Moore, Ben Wilson, Dane Bohman, Dean Allen


The process for communication about incidents or maintenance updates for I-Learn products is highlighted in the IT Incident Management and IT Change Management documents which are linked here. 

Product Owner
The person who can make the ultimate decisions for the product - funding, road map, vision, governance and retirement.
  • Please include name, email, phone, job title.
A person or group of people who have an interest in the product and its success. Can influence product decisions. Are impacted (directly or indirectly) by the product. e.g. requester, department, developer, ASE, portfolio manager, product manager
  • Please include name, email, phone, job title.

Stakeholders: N/A

Platform Services Director  

ASE List: 

  • Dane Bohman - / 208-496-7217 

  • Ben Wilson - / 208-496-1550 

  • Amber Gneiting - / 208-496-7015

Director, Software Engineering 

Portfolio Management  

Academics Product Manager 

  • Dean Allen - 496-721

Who will use the product? (campus, online, pathway, Ensign, employees - more specific like - nursing students, specific department or course(s))
  • Online and Campus


  • Purchaser and requester information - name, email, phone
  • Licensing (description of the license agreement - site license, per user, per computer, ...)
  • How is the license renewed?
  • Next renewal date?
  • When should this product be reviewed again for purpose and outcome? Usually, this happens every 3-5 years.
  • BYUI Purchasing Agent  - name, email, phone

Licensing Contract (How many licenses were purchased for the product?) 

Licensing information for this product falls under the Canvas site license 

Who is the contract contact? (Purchasing Department) 


What is the technology use cap of this product? 


  • Product documentation (URL)
  • Support and/or training documentation (URL)
  • ASE - maintenance needs and yearly maintenance estimate
  • Any custom code developed? (where can it be found)
  • Is this ADA compliant (URL to their official vendor statement)
  • Other
  • Give description of all data and how it interacts with the university systems.
  • List all university systems used.
  • Installation instructions - URL or direction how to find the instructions.
  • Who is responsible for installation - please include email, phone, job title.

What system is this coming from (push/pull)? 

Push Destination 

  • Canvas Comm 

Pull Source 

  • Canvas course content 


















For additional data transfer information, please contact Ben Wilson (below)

Vendor Information

Product Name Canvas Commons
Product URL 
Company Name Canvas

Vendor Account/Sales Rep
Please include Name, email, phone, job title.

Canvas Information Desk,, 800.203.6755

Vendor Support Rep
Please include Name, email, phone, job title.



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Article ID: 9066
Tue 8/3/21 3:22 PM
Mon 5/2/22 8:12 PM