Students and employees of BYU-Idaho can download and install Microsoft Office for free by following the instructions outlined below. Choose between one copy of Office 2019 (or the latest version) or a subscription to Office 365, which can be installed on multiple personal devices.
Programs included with Microsoft Office (from Office Applications):
- Microsoft Word: a full-featured word processing program for Windows and Mac operating systems
- Microsoft Excel: a spreadsheet program that features calculation, graphic tools, pivot tables, and macro programming language support for Windows and Mac operating systems
- Microsoft PowerPoint: a presentation program for Windows and Mac operating systems
- Microsoft OneNote: a free-form note-taking program for Windows and Mac operating systems
- Microsoft Outlook: an email program for Windows and Mac operating systems
- Microsoft Publisher: a desktop publishing program for Windows operating systems
| Employees can only use Office 365 to download Microsoft Office. They must use the Office 365 download option. |
Navigate to the University Store website under Services on the BYU-Idaho homepage > Technology > Downloads.
Office 365
| This option is subscription based and will expire after graduation or termination. |
1. Visit the University Store's Download Microsoft Office page and select Download. This link will take you to Microsoft's website
2. If you are not already logged into your BYU-Idaho account, enter your byui.edu email address and click Next.
This will take you to the BYU-Idaho login page where you will log in with your credentials. You may need to authenticate using Duo Mobile.
3. Once you are logged in, your will be redirected to the Microsoft Office website. On this page, select the button near the top-right that says Install Office, then select Office 365 apps from the drop-down menu. Office 365 will begin downloading.
The following steps vary depending on whether you are using a PC or a Mac.
| Stay connected to the internet during the installation so the program loads successfully. |
| Be sure to get Office 2019 or the latest Microsoft Office version from the University Store when you are close to graduating. |
Installing Office 365 on PC
1. Open the download file to begin installation.
2. If you see the User Account Control prompt that says, Do you want to allow this app to make changes to your device? select Yes.
3. Your install is finished when you see the phrase, "You're all set! Office is installed now." Select Close.
4. Your Microsoft Office programs are now ready to be used. To use one of these programs, open the Start menu and click the program you want to use, such as Microsoft Word. If prompted for activation, enter your byui.edu email.
Installing Office 365 on Mac
1. Once the download has completed, open Finder, go to Downloads, and double-click Microsoft Office installer.pkg file (the name might vary slightly).
| If you see an error that says the Microsoft Office installer.pkg can't be opened because it is from an unidentified developer, wait 10 seconds and move the downloaded file to your desktop. Hold Control + click the file to launch the installer. |
2. On the first installation screen, select Continue to begin the installation process.
3. Review the software license agreement, and then click Continue.
4. Select Agree to agree to the terms of the software license agreement
5. Choose how you want to install Office and click Continue.
6. Review the disk space requirements or change your install location, and then click Install.
| If you want to only install specific Office apps and not the entire suite, click the Customize button and uncheck the programs you don't want. |
7. Enter your Mac login password, if prompted (this is the password that you use to log in to your Mac). Then click Install Software.
8. Office 365 will begin to install. Click Close when the installation is finished
9. Your Microsoft Office programs are now ready to be used. To use one of these programs, open the Launchpad menu and click the program you want to use, such as Microsoft Word. If prompted for activation, enter your byui.edu email.
To pin an Office program to the Dock, open the program, then Control+click or right-click the program's icon in the Dock and choose Options > Keep in Dock.
For more help visit BYU-Idaho's Yammer community for Microsoft 365 Users.
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