Name
Product Name

General: Enrolls students from certain majors into major-specific courses/sections 

Specific: Enroll students based on a code on the course’s SIS-ID from canvas that corresponds to the student’s majors.

• Approved - Campus
• Approved - Online
• Approved - Campus & Online
• Semi Approved - Individual only 

• When do the owner, stakeholders, employees and students need to be notified?
• Path for back end issue - upgrades, bugs, ...
• Path for Interface issue - upgrades, bugs, ...
• Emergencies (major, minor)

The process for incident/maintenance communication for I-Learn products and the roles of portfolio managers and system owners is highlighted in the IT Incident Management and IT Change Management documents which are linked here.  

• IT Incident Management Standard 

• IT Change Management Standard

• Please include name, email, phone, job title.

Kelly Burgener 

burgenerk@byui.edu 

208-496-1123  

Academic Vice President 

John Linford 

linfordj@byui.edu  

208-496-1123  

Online Vice President

• Please include name, email, phone, job title.

Stakeholders:

I-Learn Governance Council 

Mike Wegner (Portfolio Manager Online) 

wegnerm@byui.edu 

(208) 496-7250  

Kent Barrus (Portfolio Management Managing Director) 

barrusk@byui.edu 

(208) 496-7205 

Dean Allen (Product Manager) 

allende@byui.edu 

(208) 496-7211 

Eric Karl (Curriculum Development Managing Director) 

karle@byui.edu 

(208) 496-7610 

Alan Young (Online Learning Managing Director) 

youngal@byui.edu 

(208) 496-1851 

David Ashby (Director of Learning Innovation & Technology) 

ashbyd@byui.edu 

(208) 496-1536 

Rob Eaton (Associate Academic Vice President for Learning and Teaching) 

eatonr@byui.edu 

(208) 496-1135 

Matt Anderson (Curriculum Development Director) 

andersonma@byui.edu 

(208) 496-7221 

Corey Moore (LMS Coordinator) 

mooreco@byui.edu 

(208) 496-1525 

Arlen Wilcock (Academic Technology Manager) 

wilcocka@byui.edu 

(208) 496-7216 

Jed Rhien (University Communication Strategy Coordinator) 

rhienj@byui.edu 

(208) 496-2002 

Brad Barson (Online Training Coordinator) 

barsonbr@byui.edu 

(208) 496-1884 

Dane Bohman (Application Systems Engineer) 

bohmand@byui.edu 

(208) 496-7217 

Ben Wilson (Online Technologies Researcher) 

wilsonbe@byui.edu 

(208) 496-1550 

Amber Gneiting (Application Systems Engineer) 

gneitinga@byui.edu 

(208) 496-7015 

Josh Mckinney (Development Coordinator) 

mckinneyj@byui.edu 

(208) 496-1534 

Becki Lyn Skidmore (Contracting & Supplier Relationship Manager) 

skidmorebe@byui.edu 

(208) 496-2350  

Dan Gordon 

gordond@byui.edu 

(208) 496-7255 

Senior Software Engineer

Platform Services Director  

• Randy Beard, beardr@byui.edu, (208) 496-7090 

ASE List: 

• Dane Bohman - bohmand@byui.edu / 208-496-7217 

• Ben Wilson - wilsonbe@byui.edu / 208-496-1550 

• Amber Gneiting - gneitinga@byui.edu / 208-496-7015

Director, Software Engineering 

• Doug Conway - conwayd@byui.edu / (208) 496-7056

Portfolio Management  

• Campus - Kent Barrus - barrusk@byui.edu / (208) 496-7205  

• Online - Mike Wegner – wegnerm@byui.edu,  (208) 496-7250

Academics Product Manager 

• Dean Allen - allende@byui.edu/(208) 496-7211

Purchasing

• Purchaser and requester information - name, email, phone
• Licensing (description of the license agreement - site license, per user, per computer, ...)
• How is the license renewed?
• Next renewal date?
• When should this product be reviewed again for purpose and outcome? Usually, this happens every 3-5 years.
• BYUI Purchasing Agent  - name, email, phone

Licensing Contract (How many licenses were purchased for the product?) 

This is an in-house development, so we have unlimited use. 

Who is the contract contact? (Purchasing Department) 

N/A 

What is the technology use cap of this product? 

N/A

• Product documentation (URL)
• Support and/or training documentation (URL)
• ASE - maintenance needs and yearly maintenance estimate
• Any custom code developed? (where can it be found)
• Is this ADA compliant (URL to their official vendor statement)
• Other

• Give description of all data and how it interacts with the university systems.
• List all university systems used.
• Installation instructions - URL or direction how to find the instructions.
• Who is responsible for installation - please include email, phone, job title.

Push/Pull 

Pulls from SIS pushes to Canvas 

• Enrollments created 

• Courses/Sections read from LMS 

Students queried from CX based on major

Vendor Account/Sales Rep
Please include Name, email, phone, job title.

Vendor Support Rep
Please include Name, email, phone, job title.