Cost Centers and Ledgers

AR Cost Centers and Ledgers

These Cost Centers and Ledgers are for any entries in the F12 screen of iSeries, excepting write-offs. See further down the article for the CC's and Spend Categories we are approved to use for write-offs. This article is our source of truth for CC's and Ledgers we use. If you have a ledger that is not on this list, please get it approved to use via Tennessa or Bracken prior to making your journal entry. 

Cost Centers and Spend Categories for Write-offs

For all Write-offs, put WRITEOFF as the Reference and TO DEBT FILE as the Description. 

Title Uses AR Type Cost Center Spend Category Spend Category Name
Standard Tuition Fall, Winter, Spring, or Summer Tuition charges for Standard students as well as CAMPHIGH and ONLNHIGH (Concurrent Enrollment) students. 61, 64, 66, & 68 110001 1398 I:General and Administrative - Bad Debt - Tuition and Fees
Late Fees and Service Charges All late fees and service charges. All AR Types 110000 1499 I:General and Administrative - Bad Debt - Service Charges and Late Fees
Student Health Plan SHP charges 07 110000 1399 I:General and Administrative - Bad Debt - Insurance Premiums
Student Health Center SHC charges 13 371001 1400 I:General and Administrative - Bad Debt - General
Pathway Tuition Tuition for PWOL and ONLN students. 61, 64, 66, & 68 326001 1398 I:General and Administrative - Bad Debt - Tuition and Fees
University Store University Store charges for Standard students. 53 214000 1400 I:General and Administrative - Bad Debt - General
University Store - Pathway Domestic University Store charges for Pathway Domestic students. (PTHUSA, PTHCAN, & ONLNSTND) 53 214000 1495 I:General and Administrative - Bad Debt - Bookstore - Pathway Students
University Store - Pathway Int'l University Store charges for Pathway International students.  53 214000 1496 I:General and Administrative - Bed Debt - Bookstore - Pathway International
Certified Letter Fee Charges due to a certified letter fee ($6.67) 61, 64, 66, 68 & more 121005 1400

I:General and Administrative - Bad Debt - General
Financial Aid Returns Charges from the Financial Aid Returns AR Type. 91 110000 1500

I:General and Administrative - Bad Debt - Financial Aid Returns
Pell Grant Charges from the Pell AR Type 90 110000 1500 I:General and Administrative - Bad Debt - Financial Aid Returns
BYUI Scholarship/Grant Charges from the BYUI Scholarship/Grant AR Type 97 110000 1400 I:General and Administrative - Bad Debt - General
Missed Counseling Appointment Charges for missed appointments from the Counseling Center 06 134110 1400 I:General and Administrative - Bad Debt - General
Short-Term Loan Short-term loan charges 51 110000 1401 I:General and Administrative - Bad Debt - Short Term Loans
Parking Permits/Fines Charges from Parking Services 17 113002 1400 I:General and Administrative - Bad Debt - General
Housing Charges from the Housing AR Type 31 220000 1400 I:General and Administrative - Bad Debt - General
Miscellaneous Charges Any other charges from the Miscellaneous Charges AR Type - Check the Cost Center used by the office in the Funds Request screen. Verify this account with Tennessa or Bracken before processing.  06 Varies 1400 Varies
Key Charges Charges for lost keys 06 or 08 124080 1400 I:General and Administrative - Bad Debt - General
All other charges Any charges not included in this approved list. Use the Excel document attached to this article under the '1.2 Jan - July Entries' tab to see if you can find what we have used in the past. Take your findings to Tennessa or Bracken for verification before processing. Varies Varies Varies Varies

 

Details

Article ID: 9304
Created
Mon 9/20/21 2:36 PM
Modified
Thu 7/27/23 3:59 PM