When a student is eligible and has received GI Bill or VA Benefits which are awarded to the student through the university account, and then the student chooses to withdraw from that particular semester in which they have been awarded those funds, the university will now be responsible to return all or a portion of the funds to the Veterans Administration Office. The amount to be returned will be determined through the Veterans Administration and the campus VA benefits office (located in the financial aid office) will be notified of amount to be returned by the university.
Procedure for Returning VA Funds
A/R Clerk identifies withdrawn student who had received GI Bill funds
A/R clerks moves funds back to the 98 A/R type
A/R clerk puts credit on hold (If student received multiple awards, A/R clerk will put ALL credits on hold)
A/R clerk then emails A/R supervisor buttarst@byui.edu and CC's vabenefits@byui.edu to acknowledge VA student is withdrawn
Once the university VA Benefits team receives instructions from the Veterans Benefits Administration Office of amount to be returned, A/R supervisor will receive a scanned copy of the return letter with amount specified and return coupon from our VA Benefits team
A/R supervisor creates the negative disbursement (moving funds out of student account to scholarship account)
A/R supervisor notifies clerk over student alphabet
A/R Clerk notifies student of amount returned and remaining balance owing to the university (if any)
A/R supervisor fills out check request form, sends email to accountspayable@byui.edu
Accounts Payable processes Check Request
Please see attachment of the Work flow for this process
"GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by the VA is available at the official U.S. government website at https://www.benefits.va.gov/gibill."