A/R Types

This is the most current and updated list of A/R types used in iSeries. You will get to know these the more you use iSeries but for the less frequently used ones, the list is a good resource. There are certain rules when it comes to Debits and Credits in each account these 'rules' are important to know, they become second nature the longer you work in this office. 

Using A/R Types

Credits and Debits in Financial Aid Types

When using the A/R types 90,95, 97, and 98 you first pay tuition (61,64,66, or 68) even if the student has an 'N' in their Financial Aid Authorization, this means you can ONLY pay tuition. If the student has a 'Y' in their Financial Aid Authorization you can pay the following debits in this order: 2nd health insurance (07) if they have charges, 3rd housing (31), and then all other charges in no particular order (i.e. 06,13, 17, etc.) lastly any remaining credits will be E-Refunded or mailed a check with the correct address on file. A quick shortcut to pay charges when there is a credit is to hit 'Shift + F7' the system will follow the proper sequence based on the student's financial aid authorization. 

You cannot leave Debits in the 90,95,97, or 98. And when "un-paying" these A/R types (typically because of Financial Aid Returns) you do so in the opposite order of importance. So when you have a debit in one of the accounts listed above and are "un-paying" you do so in reverse first taking any credits E-Refunded by running a credit through the 91. Then any charges paid to A/R types, 3rd to last housing, 2nd to last Health Insurance, and the last thing to be "un-paid is tuition for the corresponding aid return. 

Unless the money is returned 

You cannot use Aid from different semesters to pay for any semester other than the specific semester the aid is awarded. EVEN IF THE STUDENT asks. You can let the money E-Refund or disperse the amounts through the 71 (non-federal aid so coming from the 97 or 98) and 72 (federal aid coming from the 90 or 95) and the student can pay those charges if they choose to do so but we cannot legally move the money to those semesters. 

We cannot move Credits out of housing, with the exception of Housing Refunds (87). If a student wants us to use a Credit from housing to pay for other charges the student needs to contact Housing and the Housing Department will contact us to give us permission to use housing credits out of the 31.

Automating A/R Lists

You will frequently use the credits in each account for the debits in other A/R types. When you have free time you can print lists to check Credit and Debits in the different A/R types. 

In order to run these reports in iSeries from the general menu navigate to 'print menu' (27) and then 'Balances for A/R type' (15) Enter the corresponding number into the field A/R company: ##, Typically you will print only Credits (C), enter your alphabet range and then type 'Y' for Email Report. The Report will be emailed to you. You can download the Excel document and print the list to work on the report to move credits or contact students.