Overview
3rd Party Scholarships- An outside agency such as a high school or an employer or another company etc., sends funds that have been awarded to a student. The Cashiers Office scans the check or wire and any other information that comes with the check or wire into Feith. The checks/wire are processed in Transact (into a scholarship holding account) and then a ticket is created in Team Dynamix. The Financial Aid Office processes this information based on the student's enrollment and disburses the scholarship funds into the student's account.
Alternative Loans- Students sometimes seek loans through the financial aid office from outside sources that are not affiliated with BYU-Idaho. Most often, these funds come in electronically/wires. when the funds come in, the Accounting Clerk scans all the documentation into Feith and updates a Team Dynamix ticket that was created previously. The Financial Aid office processes this information based on the student based on their enrollment and eligibility and then disburses the loan funds into the student's account.
Vocational Rehabilitation- State and Federally funded companies that provide assistance for students with disabilities. The cashier's office scans the check or wire transfer and any other information that comes with the payment into Feith. The checks are processed into Transact and Cashiers updates a team Dynamix ticket that was created previously. The financial aid office processes this information based on the student's enrollment and disburses the funds into the student's account.
529 Payments- These funds come from an Educational Savings Account and are called a 529. They are intended for educational expenses only. The Cashiers Office scans the checks or wire and any other information that comes with the check, into Feith. The Checks are processed in Transact and go directly into the student's Educational Savings Account. A ticket is created in Team Dynamix and the Financial Aid office processes this information for the student. If a wired amount, it is put directly into students ccount through transact and cashiers scan doc through Feith and creates TD ticket.
Tracking the status of outside payments
For the student inquiring about the status of their outside payment, search the I-number in Team Dynamix.
Select the tab that reads "tickets", and look for tickets entitled "3rd Party Scholarships and Alternative Loans" or "Voc Rehab" or "529". (If there is no ticket with this name, we have not received a check or payment for this student yet.)
Assess the status of the ticket:
- New... The check has been received and deposited by the cashier's office (you can also check in Feith for Documents).
- Ready... Financial Aid has started processing the funds and funds are waiting to be awarded in a financial aid system called Regent.
- In Process... There is an issue with the scholarship/loan in the financial aid office. The student should be directed to financial aid for additional questions.
- Closed... The scholarship/loan has been awarded in Regent. Occasionally, if funds are being returned to the agency, the status will say 'closed'. If this is the case, the bottom of the ticket will have notes indicating that the funds have been returned to the original agency.
- On Hold... This status indicates that the financial aid office is awaiting an update on the scholarship/loan. This could include additional information from the agency, or from the accounting office. Refer to the notes of the ticket to find information for the 'On Hold' status.
- Waiting... This is generally for Loans and Voc Rehab. A ticket has been created but Financial Aid is waiting for additional information that Accounting enters when funds arrive.
For more information about a 3rd party payment, you may contact Donna (ext.1954) or Debbie (ext.1951).