Equella User

Document Last Update: DATE

Product: Equella User

Name
Product Name

 Equella User
Description
Vendors description of the product		 EQUELLA is a digital content repository for storing and managing documents, images, and other forms of multimedia. Information stored in Equella can be easily searched and retrieved through simple keyword or more advanced searches
Purpose
Requester intended use of the product. What will the tool accomplish? What benefits to the university, students, others?		 This bridge creates user accounts in Equella for students that are enrolled in the current semester.
ASE Product Report Card
Product Report Card URL		  
Installation Type
Only one will apply
  • Approved - Campus
  • Approved - Online
  • Approved - Campus & Online
  • Semi Approved - Individual only 
  

Tool Information

Communication Path
Communication paths for product changes and emergencies,…
  • When do the owner, stakeholders, employees and students need to be notified?
  • Path for back end issue - upgrades, bugs, ...
  • Path for Interface issue - upgrades, bugs, ...
  • Emergencies (major, minor)

The process for incident/maintenance communication for I-Learn products and the roles of portfolio managers and system owners is highlighted in the IT Incident Management and IT Change Management documents which are linked here.  
Product Owner
The person who can make the ultimate decisions for the product - funding, road map, vision, governance and retirement.
  • Please include name, email, phone, job title.

Kelly Burgener 

burgenerk@byui.edu 

208-496-1123  

Academic Vice President 

 

John Linford 

linfordj@byui.edu  

208-496-1123  

Online Vice President
Stakeholders
A person or group of people who have an interest in the product and its success. Can influence product decisions. Are impacted (directly or indirectly) by the product. e.g. requester, department, developer, ASE, portfolio manager, product manager
  • Please include name, email, phone, job title.

Stakeholders: 

I-Learn Governance Council 

Mike Wegner (Portfolio Manager Online) 

wegnerm@byui.edu 

(208) 496-7250  

Kent Barrus (Portfolio Management Managing Director) 

barrusk@byui.edu 

(208) 496-7205 

Dean Allen (Product Manager) 

allende@byui.edu 

(208) 496-7211 

Eric Karl (Curriculum Development Managing Director) 

karle@byui.edu 

(208) 496-7610 

Alan Young (Online Learning Managing Director) 

youngal@byui.edu 

(208) 496-1851 

David Ashby (Director of Learning Innovation & Technology) 

ashbyd@byui.edu 

(208) 496-1536 

 

Rob Eaton (Associate Academic Vice President for Learning and Teaching) 

eatonr@byui.edu 

(208) 496-1135 

Matt Anderson (Curriculum Development Director) 

andersonma@byui.edu 

(208) 496-7221 

Corey Moore (LMS Coordinator) 

mooreco@byui.edu 

(208) 496-1525 

Arlen Wilcock (Academic Technology Manager) 

wilcocka@byui.edu 

(208) 496-7216 

Jed Rhien (University Communication Strategy Coordinator) 

rhienj@byui.edu 

(208) 496-2002 

Brad Barson (Online Training Coordinator) 

barsonbr@byui.edu 

(208) 496-1884 

Dane Bohman (Application Systems Engineer) 

bohmand@byui.edu 

(208) 496-7217 

Ben Wilson (Online Technologies Researcher) 

wilsonbe@byui.edu 

(208) 496-1550 

Amber Gneiting (Application Systems Engineer) 

gneitinga@byui.edu 

(208) 496-7015 

Josh Mckinney (Development Coordinator) 

mckinneyj@byui.edu 

(208) 496-1534 

Becki Lyn Skidmore (Contracting & Supplier Relationship Manager) 

skidmorebe@byui.edu 

(208) 496-2350

 

 

Platform Services Director  

ASE List: 

  • Kevin  

  • Dane Bohman - bohmand@byui.edu / 208-496-7217 

  • Ben Wilson - wilsonbe@byui.edu / 208-496-1550 

  • Amber Gneiting - gneitinga@byui.edu / 208-496-7015

Director, Software Engineering 

Portfolio Management  

Academics Product Manager 

  • Dean Allen - allende@byui.edu/(208) 496-7211
Audience
Who will use the product? (campus, online, pathway, Ensign, employees - more specific like - nursing students, specific department or course(s))
 		 Online, campus

Purchasing

  • Purchaser and requester information - name, email, phone
  • Licensing (description of the license agreement - site license, per user, per computer, ...)
  • How is the license renewed?
  • Next renewal date?
  • When should this product be reviewed again for purpose and outcome? Usually, this happens every 3-5 years.
  • BYUI Purchasing Agent  - name, email, phone

Licensing Contract (How many licenses were purchased for the product?) 

This is an in-house development, so there is not a limitation on use 

 

Who is the contract contact? (Purchasing Department) 

N/A 

 

What is the technology use cap of this product? 

N/A
Other
  • Product documentation (URL)
  • Support and/or training documentation (URL)
  • ASE - maintenance needs and yearly maintenance estimate
  • Any custom code developed? (where can it be found)
  • Is this ADA compliant (URL to their official vendor statement)
  • Other
  
Data
  • Give description of all data and how it interacts with the university systems.
  • List all university systems used.
  • Installation instructions - URL or direction how to find the instructions.
  • Who is responsible for installation - please include email, phone, job title.

Student data from CX including name, username and e-mail is passed to Equella 

 

Push Destination 

  •  Equella 

Pull Source  

  • CX

Vendor Information

Product Name Bridge
Product URL \\cron\c$\ByuiProcesses\ILearn\EquellaBridges\UserBridge (this is a command line tool not a web app)
Company Name BYU-Idaho

Vendor Account/Sales Rep
Please include Name, email, phone, job title.

Doug Conway 

conwayd@byui.edu 

(208) 496-7056

Vendor Support Rep
Please include Name, email, phone, job title.

  

 

Details

Article ID: 9485
Created
Tue 10/12/21 2:46 PM
Modified
Tue 10/12/21 2:46 PM