Timecards must be submitted by students before midnight on Saturday. Approvers must verify and approve time by 12:00 PM (Noon) on the following Monday to ensure payroll processing.
Reviewing Time Entry Exceptions Test for the meeting
KB Projects test 03
- Log in to Workday and check your Inbox
- Select the "Time Entry" task for the current pay period
- Ensure the student has not manually entered hours during a recognized university holiday unless authorized.
- If a "High Severity" error exists, send the timecard back to the student for correction.
- Verify the Total Hours against the 20-hour weekly cap (international students)
- Review comments if the student has flagged a missed punch.
- Click "Approve" at the bottom of the screen
- Check the Manager Dashboard to ensure no unsubmitted time remains
- Contact HR if a student appears inactive
*For corrections on previous pay periods, submit a historical edit form.
| Common Payroll Errors |
| Multiple Jobs |
Did the student log time under the correct position/supervisory organization? |
| Overtime (OT) |
Did the student exceed 40 hours during a break week? (Requires pre-approval). |
| Missed Punches |
Are there an odd number of punches for a single day? (e.g., In, Out, In... missing final Out). |
| Rest Breaks |
Did the student record a 30-minute unpaid break if working more than 5 consecutive hours? |
| Student Employment Policy |
Is the student currently on academic warning or suspension? |
| Payroll Calendar |
Are we currently in an accelerated payroll week due to a holiday? |