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Day 4: Tables Overview
Day 4 introduces Table Maintenance and the various tables used to control allowable program combinations and advanced Degree Audit settings.
This may feel like heavy reading. You are not expected to memorize anything today. The goal is simply to become familiar with what exists and where to find it. Understanding will come with time and practice.
Table Maintenance Overview
Table Maintenance is a collection of tools used to define program rules in Degree Audit.
What You’ll Find Here
- Tables that control allowable combinations for majors, minors, clusters, and emphases
- Example: Can Major AAA be paired with Minor, Cluster, or Emphasis ABC?
- Advanced configuration tables used to program subaudits
- Rules that determine who can declare programs and under what conditions
Major–Minor Table
Purpose: Review, add, or remove major–minor combinations
ACTION
Major–Cluster Table
Purpose: Review, add, or remove major–cluster combinations
ACTION
Catalog Emphasis Table
Purpose: Review, add, or remove major–emphasis combinations
ACTION
Other Tables Overview
Track Major Table
Purpose: Add tracks to a major, most often for brand‑new majors. The same process is followed for all available tracks (Winter, Spring, Fall)
ACTION
Program Credits (Min/Max Table)
Purpose: Defines the minimum and maximum number of credits a student can take to complete a degree
ACTION
SubAudit Requirements
Purpose: SubAudit Requirements defines which subaudits exist in the system. When BYU‑Idaho creates a new subaudit (major, minor, emphasis, etc.), it must be added here. Subaudits built in Degree Audit Entry will only display in Degree Audit and Graduation Planner when the correct SubAudit Requirement codes are added in the Selection section of Degree Audit Entry.
ACTION
Practice Activity
- Practice locating SubAudit Requirement entries in the table.
Major / Minor / Emphasis / Cluster Tables (Curriculum Stewardship)
These are sets of tables maintained by Curriculum, but they are frequently used by Degree Audit staff.
Purpose: View program information and requirements
- Check approval status:
- D = Department approval required
- A = Advisor approval required
- O = Open to all
ACTION
Catalog Maintenance (Curriculum Stewardship)
Purpose: View courses information like course availability, course requisites (prerequisites, concurrent requisites) and course history
ACTION
GRT -
Graduation Required Entry.
Purpose: The purpose of the Graduation Required Entry (GRT) table is to define and enforce required program pairings that must be declared with a program in order for a student to graduate.
ACTION